Currently, a registration company in Poland is easier than ever as of 2026. Most of the formalities have been digitized by authorities, and online portal S24 has already covered almost the entire setup process with its new model – from drafting the founding act to logging into the regional database. Foreign businessmen can register a Polish company online without being in the country physically anyhow. But the course of action is complex – and requires careful study in any laid down procedure, accurate paperwork, and a thorough understanding of domestic legal provisions in the region.
The article will update you on current legal statutes and procedures, fiscal angles, as well as the legal developments most recent that foreign businessmen should know before entering Poland’s marketplaces to judge their readiness.
Company registration in Poland: Regulations
Registration of the organization or a joint-stock firm which was registered for application under the Commercial Companies Code and recorded in the KRS data (and in Poland companies registry) is done. The minimum amount of capital is PLN 5,000 for an LLC and PLN 100,000 for a JSC. This will help post-run of the digital platform for the formation of the company in Poland carried out in a completely online fashion without having to have a notary present which has been asked of before. Foreign backers and legal entities may hold shares. New transparency duties on ID of end-controllers from CRBR will be implemented by 2026.
Amendment of legal regulation would reduce the effort and coordination among documentation requirements compared to the current requirements as it currently applied in the EU, hence bringing electronic filing to the masses. For active market participants, re-identification for a company in Poland has simplified as well, enabling the pre-existing company to reformate or reorganize in the same digital format its data.
Pros of business formation in Poland
There are attractive reasons for company incorporation in Poland. The initial fund threshold (PLN 5,000) is small, and the S24 electronic system saves weeks and days of setup time. Foreign founders have the discretion to complete such everything from afar by signers of certified e-signatures, or power of attorney. Small operators operating within the EU enjoy value-added tax exemptions provided their turnover and patterns of trade meet the relevant European Union conditions. That can help alleviate cost pressures at initial expansion stages.
All advantages may inspire you to establish an organization in the given country.
First step for a company to be incorporated in Poland
- Official correspondence requires a physical location in the country; virtual premises are acceptable if verifiable.
- Founders are required to set out PLN 5,000 as initial funds.
- Owners can be private or corporate entities (e.g., owners) or persons not residing in the jurisdiction board members. All language translation and legalisation requirements must be met.
- Data for end-controllers shall be imported into CRBR within the scope of predefined deadlines.
Register a company in Poland
Overall roadmap for Polish company formation in 2026 is:
- Writing the paper of establishment, defining activities and share distribution and selecting a legal form and so on
Filing a company in Poland can be conducted effectively. - Documentation on the S24 system or prior to a notary if the deed has a different form.
- All participants need to possess a competent digital signature to access the portal.
- Opening up your initial share fund and if appropriate, showing evidence to the system or the court.
- When filing for inclusion in KRS, filing gets added into KRS (which, by default, provides tax and statistical numbers and triggers entry into the CRBR database.
After obtaining approval, reporting, accounting, and taxes are completed. Every firm is needed to be included in Poland business registry. Mistakes in deed or fund contribution, translation of a deed or any accompanying papers are also common delays due to mistakes. Legal or accounting experts familiar with these local procedures and the official language and S24 platform will help avoid such missteps by making sure that filing correctly and working smoothly with banks or other entities are carried out properly.
Likewise, businesses that require to re-register a company based in Poland to update the company details and structure of the administration can now complete their compliance completely online in compliance with EU-aligned frameworks.
Taxes on business in Poland
Generally CIT is 19% for the average businesses but in most cases companies below ≈ PLN 8.4 million turnover threshold will have available a 9% option. Firms below a certain level of turnover but doing business across the EU are not required to register for VAT; as such, a lot of administrative issues early on could be alleviated for them. Dividend and interest flows are also at a company level withholding and double taxation treaty exposure to residence – this will have to be factored in with sound planning. The annual statement shall be filed on KRS and above a certain level of size or turnover, external audit becomes required to be undertaken.
Registration of foreign company to Poland: Regulatory
Recent changes have enhanced the review of investments in strategic areas, including defense, land and primary network, made by investors away from the EU. If that thresholds are breached as outlined earlier, transactions need to be subject to some prior notification to the competent ministry. Violators risk the potential penalties of a penalty or the cancellation of the transaction. As a matter of fact, backers have to be ready to make a quick decision as to when they are going to acquire an asset in a managed industry on the basis of the fact that they will not incur any procedural error.
Registering a business (firm) in Poland: What to consider
You have everything in terms of to take a consideration of and thus are assured of completing course of action and avoiding surprises in this situation.
- Having a S24 template deed is quick for initial setup though does not allow for custom terms but customised terms is too tight. (A bespoke document relies on notarial activity).
- The deed is required to match actual operations – where errors in the code must correspond, either in terms of actual activities or code codes, the process of doing VAT or taxation will be put off.
- Evidence of use for a correspondence location is a must, and missing evidence could prevent entry to KRS. If an owner or director does not possess any ID or address here, you may need a representative or POW.
- It may take some time to open a local bank account – in most of our jurisdictions, banks prefer to verify in person.
- Once in operation, the entity will need to keep accounts, issue yearly reports, modify end-controller information and file taxes on time.
- Investors who are planning to sell or transfer shares should create exit steps at an earlier stage to control profit distribution and help with treaty-dependent relief.
Expert advisers tend to eliminate timing problems, misfilings and translation errors because they create some form of structure and predictability.
Our Services
Eternity Law International provides joined-up advice on preparing legal, tax, accountancy, and advisory services for international or local setting up of a firm. Our offerings include:
- Setting up the entire set up of new structures from scratch, remote filing, document drafting, post-formation, and more.
- Selection of existing entities, and M&A support.
- Supervised advice on tax optimisation, dispute resolution and audit service for tax optimisation, dispute resolution and audit advice.
- Helping with banking account creation, office solution and cross-border arranging and the banking.
- Investment planning consultancy for investment planning and sectoral licensing.
- Legal and arbitration advice and arbitration assistance in an international perspective.
When helping clients into the national register, Eternity Law International takes up online submissions, makes arrangements for you to enter national register, verify your money, make contributions, filing in and processing CRBR, contact your finances and communication to financial institutions. Involve early is early can make for a more thoughtful strategy and minimize any delay or waste of time.
Conclusion
However, Poland company registration in 2026 is transparent and orderly process. Usually the process starts with a cost and is kept tight and to the lowest; online submissions are very successful; teleworking setups very acceptable. However, there must be high precision for every bit of administrative detail, from the tone of the document down to the way we manage our investment strategy. The course of action is smooth and timely courtesy of the seasoned advisers who can provide a solid footing for future operations in the European market.
FAQ
How much does it cost to register a company in Poland?
The overall cost varies depending on which way you go. The official payment in the above detailed virtual platform is estimated in round PLN 350-400 to satisfy court and publication accountings. This is up to PLN 1,000–1,500 (plus sworn translations, and notarized filings) if the process is done through a notary. Founders also have to contribute PLN 5,000 for start-up funds for an LLC. Other aspects, such as accounting configuration, training assistants, and setting up an account with a fiscal entity, can also be added to the billings budget.
Can a foreigner open a company in Poland?
Yes. There are no nationality limits on who can create or control such an entity. Corporation in Polish territory can be done by any person or international body. The entire process could be completed remotely via a virtual signature or via an authorised local agent acting as POW.
How long does it take to open a company in Poland?
As the first line of defense if all papers are correctly prepared in advance, we usually hold on in one to five days with the S24 online system. All other operations with notarization and translation of documents or a bank arrangement to take place can be extended to between two to three weeks in all.
How to open an LLC in Poland?
To form a Sp. z o.o., chose a name, the scope of work and founding document. Founders deposit PLN 5,000 from which to start, appoint people to lead the team, provide a contact point in the country. All papers can be filed almost via the S24 portal or pre-notary. Tax and statistical numbers are assigned automatically after court entry, and control data must be added to the CRBR record. It is not surprising that the process flows without many holdups in which specialists play a critical role.