As of 2025, a registration company in Poland has become noticeably more straightforward. Authorities have digitized most formalities, and the S24 online platform now covers nearly the entire setup cycle—from drafting the founding act to entering the regional database. Overseas businessmen can register a company in Poland online without being physically present in the country. However, the course of action is complicated and needs to be followed with great care in all laid-down procedures, proper papers, and a clear understanding of local statutory provisions.
The article will update on the present-day laws and procedural steps, fiscal angles, and recent legal developments that the overseas investor needs to know to judge their entry into the state’s market.
Registration of a company in Poland: Regulations
Creation of an organization, such as an LLC or a joint-stock firm structure, occurs in adherence to the Commercial Companies Code and is enrolled in the KRS database. The basic amount of capital is PLN 5,000 for an LLC and PLN 100,000 in the case of a JSC.
This will make a difference in post-implementation of the digital platform with regard to the company formation in Poland done entirely online without the need for the presence of a notary, as previously demanded.
There are no restrictions on foreign backers and legal entities to hold shares. New transparency duties for the ID of end-controllers in CRBR will be applied by 2025. This change in the legal regulation is aimed at harmonizing documentation demands with those in the EU in practice and will considerably simplify the process of electronic filing.
For people already operating in the market, the process of re registering a company in Poland has also been simplified, allowing existing firms to update or restructure their data digitally through the same system.
Advantages of Poland company formation
Several points make company incorporation in Poland appealing. The initial fund threshold (PLN 5,000) is low, and the S24 electronic system shortens setup time from weeks to days.
Foreign founders may finalise all steps distantly by using certified e-signatures or a power of attorney.
Small operators active within the EU can benefit from value-added tax exemptions if their turnover and trade pattern meet the relevant EU conditions. This can ease cost pressures at early growth stages.
All benefits can encourage you to set up an organization in the country in question.
Requirements for company incorporation Poland
Key elements to observe include:
- The name must meet local naming rules and contain the “Sp. z o.o.” suffix when forming an LLC.
- A physical location in the country is needed for official correspondence; virtual premises are acceptable if verifiable.
- Founders must deposit PLN 5,000 as starting funds.
- Owners may be either private persons or corporate entities; board members can be non-residents.
- All documents in other languages must be translated and properly legalised.
- Data on end-controllers must be entered into CRBR in the boundaries of set deadlines.
How to register a company in Poland
The general roadmap in 2025 involves:
- Selecting a legal form, preparing the paper of establishment and defining activities and share distribution.
- Submitting documentation through the S24 system or before a notary when the deed differs from the standard form. Each party must hold a qualified digital signature to access the portal.
- Depositing the initial share fund and, where relevant, presenting proof of contribution to the system or court.
- Filing for inclusion in KRS, which automatically assigns tax and statistical numbers and triggers entry in the CRBR database.
- Once approval is granted, reporting, accounting, and tax obligations begin.
Errors in the deed, fund contribution, translation, or supporting paperwork frequently cause delays. Legal or accounting specialists who know the local procedures, official language, and S24 platform help avoid such pitfalls, ensuring correct filings and efficient coordination with banks or public bodies.
Similarly, businesses that need to re register company in Poland to update their company details or administration structure can now complete the process entirely online, following current EU-aligned standards.
Taxation of business in Poland
CIT normally stands at 19%, but in most cases for businesses below ≈ PLN 8,4 million turnover threshold, there is also a 9% option.
Firms that are below a certain level of turnover but undertake business within the EU are not obliged to register for VAT; therefore, this would relieve them from some administrative burdens at the early stages.
Dividend and interest flows are subject to company-level withholding and exposure to residence under double taxation treaties; proper planning will have to take this into consideration.
An annual statement is filed with KRS, and beyond a specified size or turnover limit, external audit becomes mandatory.
Registration of a company for foreigners in Poland: Oversight
Recent alterations have improved the assessment of investments in critical fields, such as defense, land, and core infrastructure, coming from non-EU investors. If the concerned thresholds are met, transactions have to be subject to prior notification to the competent ministry.
Failure to notify may be penalized or cause the deal to be undone. In this regard, backers will need to be in a position to make an early determination as to whether they will end up acquiring an asset within controlled sectors, in order to avoid any procedural risk.
Registration of a business (firm) in Poland: Important considerations
Here’s what you have to take an account of for the successful completion of course of action and avoid any surprises:
- Using the S24 template deed allows faster setup but limits custom terms; a bespoke document requires notarial involvement.
- The activity codes in the deed must match real operations; errors here can delay tax or VAT procedures.
- Proof of use for a correspondence location is essential; missing evidence may block entry in KRS.
- If an owner or director lacks a local ID or address, a representative or POW may be needed.
- Opening a local bank account can take time—banks often require in-person verification.
- Once active, the entity must maintain accounts, submit yearly reports, update end-controller data and pay taxes on schedule.
- Those planning to sell or transfer shares should design exit steps early to manage profit distribution and treaty-based relief.
- Expert advisers reduce timing issues, misfilings, and translation mistakes, providing structure and predictability.
Our Services
Eternity Law International offers integrated assistance across legal, tax, accounting, and advisory fields for those establishing entities abroad or locally. Our offerings include:
- Full setup of new structures, including remote filing, document drafting, and post-formation support.
- Sale of pre-existing entities, support for mergers and acquisitions.
- Guidance on tax optimisation, dispute resolution, and audit support.
- Assistance with bank account opening, office solutions, and cross-border structuring.
- Consulting for investment planning and sector-specific licensing.
- Legal representation and arbitration support internationally.
When assisting clients entering the national register, Eternity Law International handles online submissions, verification of contributions, filings in CRBR, and communication with financial institutions. Early engagement allows proper planning and avoids procedural setbacks.
Conclusion
Poland company registration in 2025 remains a transparent and structured process. The process normally kicks off with costs and are kept at the minimum; with online submissions proving to be very effective and teleworking setups extremely acceptable. However, a high level of precision is expected for every bit of administrative detail, starting from the wording used in the document to investment control. With experienced advisers, the course of action turns out smoothly and timely and provides a firm footing for future operations in the European market.
FAQ
How much does it cost to register a company in Poland?
The total expense depends on the chosen path. Through the virtual platform mentioned above, the official payment is about PLN 350–400, covering court and publication dues. If the procedure goes through a notary, the overall outlay can rise to around PLN 1,000–1,500, plus extra for sworn translations and notarised papers. Founders must also contribute PLN 5,000 as start-up funds for an LLC. Additional spending often includes accounting setup, professional assistance, and creating an account in a fiscal institution.
Can a foreigner open a company in Poland?
Yes. There are no nationality limits for who may form or control such an entity. Both individuals and legal bodies from abroad can complete registration of company in Poland. The full process can be handled remotely using a virtual signature or through an authorised local agent acting under POW.
How long does it take to open a company in Poland?
Usually, set up will be performed in one to five days with the S24 online system if all papers are prepared correctly in advance. If there is any notarization, document translation, or a bank arrangement done, it can be prolonged to two to three weeks in total.
How to open an LLC in Poland?
To form a Sp. z o.o., choose a name, define the scope of work, and prepare the founding document. The founders deposit PLN 5,000 as starting funds, appoint directors, and indicate a contact point in the country. All papers can be filed virtually via the S24 portal or before a notary. After court entry, tax and statistical numbers are assigned automatically, and data on controlling persons must be added to the CRBR record. Using specialists helps ensure the process runs smoothly and without unnecessary delays.